Making use of Mission Administration Techniques To Scale Your Affiliate Web site

Scaling is an attractive matter because it means you’re increasing and rising.

Normally, it means you’re making more cash too.

On this publish, you’ll be taught:

  1. The 7 steps you can begin utilizing at present to scale your content material manufacturing.
  2. When to scale, and extra importantly, when NOT to scale.
  3. How challenge administration may also help you scale with out getting wired.
  4. Why the instruments don’t actually matter (and easier is all the time higher).

Earlier than we get to the 7 steps, I want to point out you that I’m credible.

I’ve been a Mission Administration Skilled (PMP) since 2008, again once I had numerous hair and had a company job.

I just like the scientific technique — arising with an concept, testing it, and ensuring it’s repeatable. If it’s not repeatable, then it could possibly be a fluke. Whereas flukes could be attention-grabbing, it’s arduous to make conclusions, develop a plan, and repeat it.

So listed below are some outcomes.


I used the very same concepts to scale up content material manufacturing on YouTube and my affiliate web site.

For YouTube, I printed 60 movies in 30 days.

For my area of interest web site, I printed 200 posts in 5 months.

Outcomes from YouTube

The outcomes have been nice for my YouTube channel —  rising my Watch Time by +60% and Subscribers by 37% base over the earlier month.

Outcomes from Affiliate Web site

Income grew by an enormous quantity — from $100 per thirty days to $14,852 in 12 months.

In fact, site visitors adopted the identical trajectory.

Why Mission Administration

The construction and planning of challenge administration show you how to begin and full nice initiatives with out getting overwhelmed. Some individuals wish to have flexibility and don’t wish to plan an excessive amount of, however challenge administration permits and encourages you to adapt, not be inflexible.

When Is It Time To Scale?

You shouldn’t scale a course of that’s not effectively optimized. It doesn’t should be excellent, but it surely shouldn’t be inefficient. Invoice Gates says this about automation:

“The primary rule of any know-how utilized in a enterprise is that automation utilized to an environment friendly operation will amplify the effectivity. The second is that automation utilized to an inefficient operation will amplify the inefficiency.”

In case you have executed the method at the least on a small scale to check issues, you shouldn’t attempt to scale but. Check first so you possibly can observe the outcomes and modify as wanted.

Learn how to Scale Content material Manufacturing

You should utilize these 7 steps to roll out any course of which you propose to scale.

I scaled content material for 2 very totally different mediums (YouTube and affiliate weblog content material) so you possibly can see the flexibility of understanding the ideas behind the method.

Specify your objective – The challenge constitution

What’s your objective on the finish of the challenge? It must be clear and measurable, and it’s a good suggestion to specify Key Efficiency Indicators (KPIs) so what you’re in search of.

It’s simply high quality to make some assumptions in regards to the KPIs, i.e. guess in addition to you possibly can.

In spite of everything, it’s actually arduous, perhaps not possible, to foretell advanced techniques. The necessary half is to know what to measure and the trending path you wish to see. So make a guess and as you get extra knowledge you possibly can refine your predictions.


  • YouTube: Enhance view time, improve subscribers
  • Affiliate Content material: Enhance in income, improve site visitors, improve rankings

Outline the challenge

I wished to publish extra content material in a short while in each instances. It was slightly arbitrary, however I wished to stretch myself and do greater than I believed I may do.

An excellent rule of thumb that can assist you take huge motion is to 10X your preliminary objective. Grant Cardone wrote a e book about it — the principle concept is that we normally underestimate the hassle wanted to achieve our targets.

I knew I would wish assist from freelancers in each instances so I’d must create a group. Extra on that later.


  • Affiliate Content material: Publish 200 posts as shortly as I may handle
  • YouTube: Publish 2 movies a day for a month

Define the Course of

It is advisable to plan out how the work will stream. That is much more necessary when you could have a group working with you. The very last thing you need is further stress as a result of individuals are ready for work to be accomplished upstream since you didn’t plan issues out effectively.

I wish to put pen to paper and sketch out the method by hand. I’ll sleep on it and provides my mind a while to consider it within the background. If attainable, ask a group member, mentor, or peer for suggestions.


  • Affiliate Content material: I wrote out the method, however didn’t ask for any suggestions because it was an easier course of.
  • YouTube: I wrote out the method, then requested my digital assistant for options. Right here is my precise draft:

Create the Crew

For those who examined the method forward of time, then you possibly can rent the freelancers to do extra give you the results you want and perhaps rent extra individuals if wanted. In case you have your individual group, then you possibly can reassign or shuffle duties.

In my situations, I requested my present freelancers to do extra work and so they agreed. I additionally employed extra writers for the affiliate web site content material because it was actually extra work.

I extremely advocate rising the group slowly. So even if in case you have the price range to rent 10 individuals on day 1, you shouldn’t do it. As an alternative, begin with 1-2 group members, practice them effectively, then rent extra individuals.


  • Affiliate Content material: I employed over 10 writers and three content material managers over the course of 5 months.
  • YouTube: I employed a VA that had her personal YouTube channel and expertise on the admin aspect of YouTube. I additionally employed an editor that was higher than me at enhancing video and sooner. The group was:
    • PM: Doug
    • Content material: Doug
    • Video Editor: Anastasia
    • YouTube Assistant: Mackenzie

Execute the work

The principle half is doing the work, and it will get messy typically. I like to recommend beginning slowly and rushing up as individuals get higher at their jobs.

Moreover, the subsequent step helps you go sooner over time.


  • Affiliate Content material: It’s the identical right here — doing the work!
  • YouTube: Everybody does the work as outlined within the workflow.

Refine the method

In challenge administration, that is the “Monitor” part. For people and entrepreneurs, monitoring is skipped usually and it’s an important half. Your plans not often go precisely as anticipated and monitoring is basically in search of errors, points, and alternatives to enhance.

Folks don’t usually like in search of errors and being self-critical — though it’s constructive.

Right here’s why you must do it even when it’s uncomfortable:

  • You possibly can modify your course of.
  • You possibly can enhance your outcomes.
  • You’ll be taught what to do (or not do) subsequent time.


  • Affiliate Content material: I actively requested the group for suggestions on the method and if something could possibly be improved. I monitored the writers and content material supervisor every time work was completed.
  • YouTube: Every week we’d meet through FaceTime and talked about:
    • What goes effectively
    • What wasn’t going effectively
    • What could possibly be improved

Publish Mission Assembly

That is one other traditional challenge administration technique.

You get to:

  1. Have fun the accomplishment.
  2. Discuss what went effectively.
  3. Discuss what could possibly be improved.

Whereas we had the continued dialogue, you achieve insights after you end working. Typically you’re too near the work whenever you’re doing it, so a brief break of some days is sweet to can help you course of some ideas within the background.


  • Affiliate Content material: The group wasn’t as tight, however I seemed on the completed challenge to see how the outcomes lined up with my assumptions and if issues could possibly be improved sooner or later.
  • YouTube: Mackenzie and I met up afterward and talked in regards to the challenge.

The Instruments and Apps

They don’t matter that a lot. Regardless that it’s thrilling to make use of some new, fancy app to automate or streamline the method, normally it’s going to be tougher to implement than you count on.

For instance, I attempted to make use of Google Sheets, Google Calendar, and Zapier to start with to have an ideal calendar view and spreadsheet that have been built-in. Zapier is a good app that helps you combine different apps — tremendous highly effective however generally is a bit complicated.

I burned about three days setting it up, which was truly actually enjoyable.

However after I examined it extra, I noticed some points with the interfaces and it was a large number! So I made a decision to only scrap that concept. Easy is best.

The only answer was a spreadsheet — completely boring.

Use the only answer that you could find. If you wish to add some automation sooner or later, then take a look after you could have extra expertise.

Mackenzie, Anastasia, and I transfer over to Trello after utilizing Google sheets for the YouTube content material dash in February.

You may get all my templates and the Trello board right here.

Do Your Mission!

This was my strategy however be happy to combine, match, and check to make this your individual.

  • Outline the challenge
  • Define the method
  • Create the Crew
  • Execute the work
  • Refine the method
  • Publish Mission Assembly

This course of just isn’t a pure challenge administration implementation that you just’d see on the company degree or with a strict PMI-type challenge.

It’s, nonetheless, a mannequin that works effectively for a person or small group. It’s precisely what I’ve accomplished again and again with my area of interest websites (publishing numerous content material or promoting a web site).

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